Time to Fill
Average number of days from a job requisition being opened to a candidate accepting an offer
What is Time to Fill?
Time to fill is the average number of days from a job requisition opening to an offer being accepted. It shows how quickly the organisation can fill its vacancies.
Every day a role is empty costs productivity, so faster filling reduces the burden on the rest of the team.
How this KPI is measured
- Function
- Human Resources
- Sub-function
- Talent Acquisition
- Industry
- All Industries
- Type
- Lagging
- Impact
- Efficiency
- Unit
- days
- Measurement frequency
- Monthly / Quarterly
- Formula
- Sum of days from requisition open to offer accepted / Number of roles filled
How to calculate it
Add up the days from requisition open to offer accepted and divide by the number of roles filled.
For example, if 50 roles took a combined 2,250 days to fill, the average is 45 days.
Split by role type and level, since senior and specialist roles take longer, and report the median as well as the average.
Where it is used
Planning workforce needs
Set expectations.
Finding delays
Identify slow steps.
Reducing vacancy cost
Fill roles faster.
How to improve it
Tips and common mistakes
- Do not rush at the expense of quality.
- Time to fill and time to hire measure different things.
- Use the median for skewed results.
More Human Resources kpi library
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