Vacancy Fill Rate
Percentage of open vacancies filled within a target timeframe in a given period
What is Vacancy Fill Rate?
Vacancy fill rate is the percentage of open vacancies filled within the target time. It shows how well recruitment is meeting the organisation's staffing needs.
Unfilled roles put pressure on teams and can delay work, so this rate is a direct indicator of hiring effectiveness.
How this KPI is measured
- Function
- Human Resources
- Sub-function
- Talent Acquisition
- Industry
- All Industries
- Type
- Lagging
- Impact
- Operational
- Unit
- %
- Measurement frequency
- Monthly / Quarterly
- Formula
- (Vacancies filled within target / Total vacancies open) × 100
How to calculate it
Divide vacancies filled within target by total vacancies open, and multiply by 100.
For example, if 70 of 100 open vacancies were filled within their target time, the rate is 70%.
Set realistic targets by role type, and track separately for critical and hard-to-fill roles.
Where it is used
Tracking hiring performance
Compare with targets.
Planning recruiter capacity
Match to demand.
Highlighting hard-to-fill roles
Focus attention.
How to improve it
Tips and common mistakes
- Consider quality of hire alongside speed.
- Track vacancies that stay open a long time.
- Include internal as well as external fills.
More Human Resources kpi library
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